Executive Assistant

Job Role: Executive Assistant

Salary: £35,000 - £37,000 per annum 

About Us: 

Moasure is a rapidly growing technology company with a unique and award-winning product, transforming how trade professionals measure and quote for work across industries globally. Innovation is at the heart of everything we do — and we’re building a world-class team to match our ambition.

Overview:

We are seeking a highly capable and proactive Executive Assistant to support both
Co-CEOs — one leading our commercial operations, the other our Founder focused on product and innovation. This is a high-impact role, ideal for someone who thrives in a fast-paced, scaling environment and is confident managing the demands of two senior leaders.

The ideal candidate will have experience supporting two executives or managing directors, and the ability to juggle shifting priorities, manage confidential information, and bring structure, clarity and calm to the chaos.

Key Responsibilities:

Executive & Administrative Support:

• Proactively manage both CEOs' calendars, inboxes, calls and travel - prioritising time effectively across a high volume of meetings.
  
• Act as a trusted gatekeeper and liaison for internal teams and external stakeholders.
  
• Prepare agendas, briefing documents, and follow-up actions for meetings, including board, leadership, and external partner sessions.
• Coordinate travel and accommodation (including international), ensuring seamless itineraries and logistics.
•  Manage expenses and reimbursements for both CEOs.

Communication & Documentation:

• Draft, edit and proofread internal and external correspondence, emails, and reports.
• Prepare documents, presentations and charts in support of key meetings and initiatives.
• Support with high-level confidential files and documents, keeping them organised and accessible.

Meeting & Event Coordination:

• Attend leadership and board meetings to take notes and track action items, ensuring timely follow-up.
• Book meeting rooms, liaise with the Senior Administrator to organise catering and logistics for board meetings and other key events.
• Help plan and coordinate internal events, offsites or celebrations alongside the wider People & Ops team.

Project & Task Management:

• Track and manage CEO follow-ups and project tasks using tools like Slack and Asana.
• Support the CEOs in monitoring progress across business-critical initiatives and holding stakeholders accountable for deliverables.

Occasional Personal Support

• Provide occasional personal admin support to the CEOs as agreed (e.g., appointments or logistics).

Requirements for the role:

• 5+ years’ experience as a PA/EA, with a strong preference for experience supporting two senior executives or MDs simultaneously.
• Exceptional organisational skills with the ability to manage multiple, fast-moving priorities.
• High level of discretion and confidentiality when handling sensitive information.
• Strong interpersonal and communication skills - both written and verbal.
• A proactive, solution-oriented mindset and the ability to work independently.
• Tech-savvy and confident using modern tools.

Why Join Us?

• Opportunity to work in a dynamic, innovative environment
• Hybrid working arrangements
• Comprehensive benefits package including health insurance, pension plan, and generous holiday allowance
• A supportive team culture with regular team events and professional development opportunities
• 25 Days Annual Holiday, plus 8 Public Bank Holidays
• Share Scheme
  
• Healthcare Cash Plan
• 24/7 EAP
• Discount Schemes
• Free Car Parking
• Monthly Moasure Munch.

This job description outlines the primary duties and responsibilities of the role, but it is not intended to be an exhaustive list. The Company reserves the right to modify or adjust the duties of the position in response to changing business needs. The post holder may be required to undertake other tasks as deemed appropriate by the Company.

If you believe you meet our criteria and are excited about joining our dynamic team, we want to hear from you! Please submit your application, including a CV and a cover letter, to hr@moasure.com. 

Please note: We cannot offer visa sponsorship.

We do not accept speculative CVs from recruitment agencies.